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Restricting Machine Operation

You can restrict printing, copying, or faxing operations or to use a USB flash drive or a shared folder on the computer. Restrictions can be disabled temporality.

To enable this function, apply the administrator password for changing settings on the operation panel.

  1. Make sure printer is turned on.

  2. Select Setup on HOME screen.

  3. Select Device settings and press OK button.

  4. Select Operation restrictions and press OK button.

  5. Enter administrator password.

  6. When confirmation screen of operation restriction is displayed, select Yes and press OK button.

    If you have already performed operation restriction setting, the menu items are displayed. Select Change operation restrictions and press the OK button.

  7. Select operation you want to restrict and press OK button.

    After you have selected the operation you want to restrict, the setting items are displayed. Use the UPDOWN button to select an item and press the OK button.

    Copy
    Restricts copying operations. If you select Restrict all copying, you can restrict all copying operations. If you select Restrict color copying, you can restrict color copying operations only.
    Print from storage medium
    Restricts to print from a USB flash drive.
    Scan to USB flash drive
    Restricts to save the scanned data on a USB flash drive.
    Scan to destination folder
    Restricts to forward the scanned data to a shared folder on the computer.
    Scan (E-mail direct from device)
    Restricts to send an e-mail with scanned data attached from the printer.
    E-mail address book
    Restricts operations related to the printer's e-mail address book.
    FAX transmission
    Restricts to send a fax from the printer. (Sending a fax from the computer is not restricted.)
    FAX reception
    Restricts to receive a fax.

    Important

    • If the printer receives a fax while Restrict is selected, Not available. An operation restriction is set. is displayed on the LCD and the fax standby screen is displayed. In this case, you cannot receive the faxes. Ask the administrator of the printer you are using to change the setting and have the sender resend the faxes.
    Directory
    Restricts operations related to the printer's directory.

  8. Press left Function button.

    The operation restrictions you selected are enabled.

Note

  • If you disable all restrictions, select Cancel operation restrictions in step 6 and press the OK button. When the confirmation screen is displayed, select Yes and press the OK button.

    To disable each operation restriction, select the item in step 7, press the OK button, select Do not restrict, and then press the OK button.

Disabling Operation Restriction Temporarily

Specify the override password to disable operation restriction temporarily following the procedure below.

  1. Make sure printer is turned on.

  2. Select Setup on HOME screen.

  3. Select Device settings and press OK button.

  4. Select Operation restrictions and press OK button.

  5. Enter administrator password.

  6. Select Override password setting on displayed screen and press OK button.

  7. Select Yes on displayed screen and press OK button.

  8. Press OK button on displayed screen.

  9. Specify password.

  10. Press OK button.

  11. Enter password you specified again.

  12. Press OK button.

    The override password is enabled.

Note

  • Receiving a fax is restricted even though operation restriction is disabled by the override password.
  • If the LCD turns off while disabling operation restriction temporarily, enter the override password again to resume the printer.